Best Construction Accounting Software 2023

One of our construction technology trend reports revealed the majority of searchers are looking to replace QuickBooks products. While QuickBooks has basic invoicing and job costing features, it lacks the more intricate tools necessary to handle the needs of growing construction companies. Dedicated construction accounting solutions bring in those extra features like bid generation and field service management.

  • See if you’re on track with the report designer that allows you to customize construction reports and financial statements.
  • We wrote this guide to help make sense of this complicated marketplace.
  • Construction Accounting understands that not every project works the same way.
  • Payroll management gives you tax forms, direct deposit, and other employee services right from inside the application.

When we talk to buyers who are upgrading from an existing system, they typically tell us that legacy technology is at the root of their challenges. Systems built on proprietary databases or outdated programming languages often fail to meet firms’ needs for data export, integration and reporting. This tends to be a bigger challenge for large contractors, but all buyers should consider the platform technology of each product. While COINS clearly has a lot going for it, it’s not as user-friendly as some other software options (most notably Jonas Premier). While customers like its clear dashboard and straightforward financial statements, COINS struggled to get users up to speed during its last update. All QuickBooks Online plans come with a one-time Guided Setup with an expert and customer support.

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COINS also supports supply chain management, opportunity management, assets management, and service management. This category looked at the most common features sought by construction contractors and defined which companies provided them. Those that had all features provided for contractors without additional fees fared better than those that required you to choose a higher subscription service to unlock them. This included features, such as offering quotes and estimates, job costing, PO management, budgeting, billing and invoicing and accounts payable (A/P).

  • The ease-of-use includes drag-and-drop expenses into cost categories, invoicing, transaction views, balance sheets, and reports.
  • You’re able to then compare vendors side-by-side to make the most educated decision.
  • Tipalti Approve can also integrate with ERP systems to ensure that all data relevant to procurement, purchasing, budget, and other information are synchronized across the board.
  • We know how important it is in the construction industry to have affordable software when prices can rise year after year.
  • It can be deployed as an on-premise program or as cloud software through private hosting.

While we are proponents of the SaaS model, we have not seen credible SaaS accounting software for construction business applications yet. We believe that the SaaS model will eventually make its way into construction accounting, but for now that is not the case. The primary issues that tend to surface with new construction accounting software result from poor selection and implementation processes. In reality, even the best accounting package for construction industry is not a panacea.

The cloud version includes support, unlimited updates, and cloud hosting fees. JOBPOWER offers an ERP solution with an integrated GPS location tracker and a map. The GPS tracker helps field supervisors and managers track the location of their employees, especially if they’re working in the field. Sage 100 Contractor reportedly costs over $100 per month, making it the most inexpensive option among all the software on our list, considering it supports an unlimited number of users.

Paychex’s comprehensive safety program includes the service of an in-house safety representative to help assess the potential occupational hazards in your work sites. This also helps you determine the steps you need to take to be fully compliant with the Occupational Safety and Health Administration rules. 1-800Accountant is a virtual accounting firm powered by real CPA’s that can assist you with your accounting needs. Whether you’re a brand new small business that has yet to file your LLC or apply for an EIN or a full-service construction company that’s been running for years, 1-800Accountant can help. However, instead of paying any month-to-month options, construction business owners can save money by getting yearly subscriptions. For small businesses, that may cost just under $1,000 which can also depend on any add-on features, apps, or plugins.

More Profitable Projects

This allows you to maximize your time while making sure that you are always on top of your cash flow. The time and expense tracking tools, built-in among FreshBooks features, let you create accurate invoices, billing and collect payments via multiple channels conveniently. FreshBooks accounting best practice to hire or outsource for nonprofit accounting and tax handling ensure compliance with state requirements. It automates many processes, including expense organization, time tracking, and customer follow-ups, so that you will have more productive time on your hands. The best accounting software for construction business is NetSuite ERP.

How does accounting software improve productivity?

This is why it has flexible billion options, such as American Institute of Architects, time and materials and freeform billing. The software makes invoice routing easy and conveniently reconciles things with the GL when paid. Sage 300 is as comprehensive as it gets with prebuild reports; there are more than 1,400 to choose from. Set the parameters and qualifications based on insurance requirements, location and experience. The platform manages the request through the documentation provided by vendors. You’re able to then compare vendors side-by-side to make the most educated decision.

Accounting software for construction companies and contractors does more than help you pay bills on time and send batch invoices. Ideally, its features help you keep employees and subcontractors happy, track builds from start to finish, and proactively collaborate with your clients to produce an end result you’re all thrilled with. CMiC’s comprehensive HR features help set it apart from the rest of the contractor accounting software crowd. The software’s human capital management (HCM) system supports every stage of employee growth, from recruiting to onboarding, retirement, and more. While CMiC takes care of construction payroll for you, it also integrates with popular platforms like Workday that you may already be using. Sync payroll with your construction accounting software, so you can auto-pay contractors and employees.

Smart Contractor

Accountants receive a free version of QuickBooks designed specifically for them, called QuickBooks Online Accountant. You can exchange messages and share documents directly inside QuickBooks. Make smarter decisions with accounting software that shows you which projects are profitable and which need your attention. We looked at third-party ratings and reviews to see how actual users felt about the software. The average threshold rating needed to be 3.5 stars or better to get the highest rating in our research. We turned to popular sites, including Trustpilot, G2 and Capterra, for these customer responses.

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You can import and send hundreds of invoices in minutes, which gives you more time to focus on more important and urgent tasks. If your construction business is small, you may be able to outsource this function. If your firm continues to grow, you may need multiple employees to handle this function. Construction businesses come in all sizes from one-person operations to large construction firms with hundreds of employees. Some specialize in residential construction while others just focus on commercial projects. This software platform is best for contractors seeking detailed bids from subcontractors and vendors to have the most comprehensive pre-project data.


Companies that had client tracking, software integrations and mobile apps performed better than those that didn’t. This cloud-based solution has a base of user interface (UI) customizations, custom workflows, search tools and collaboration features. The next function layer is the Procore analytics feature that works with the specialized app marketplace filled with third-party solutions that integrate with Procore. This is best for contractors who are constantly at job sites who want a simple mobile app to use to manage and capture data that integrates immediately with the platform. In addition to customized invoicing and expense tracking, FreshBooks allows you to track time spent on different projects down to the last minute.

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